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Don't Lose Your Stuff: Data Storage Options in the Library

After weeks of meticulously researching your topic, taking copious notes, outlining your ideas and crafting the perfect thesis statement, it’s finally time to actually start writing your paper. Before you do, take a moment to consider how you are going organize and preserve you digital files. The last thing you want to face now is a lost or corrupted file. Fortunately, you have several options to choose from:

S Drive. All UAlbany students, faculty and staff have access to the S drive, which provides each user with 100 MB of personal storage space on the University’s servers. You can access your S drive from any Information Commons computer and from your own computer both on and off campus. The S drive, along with the University’s entire server system, is backed up on a regular basis, making it a safe and secure space to keep your files. More information on accessing the S drive can be found in ITS’s website .

Flash Drive. Flash drives are small, highly portable digital memory devices that are available in a variety of sizes. They are rewritable and can be used with both Macs and PC, regardless of operating system. Some flash drives offer security features such as password protection and data encryption to keep your files secure. Flash drives can be purchased from the University Bookstore, Amazon or any office supply store.

Dropbox. Dropbox is a web-based file hosting service that lets you access your files from multiple devices. A basic account, which is free, will allow you to store, access, organize and share up to 2MB of data from any computer or from your smartphone. A downloadable application is also available that will let you save files directly to a folder on your computer, which will then automatically sync with the Dropbox website and any other device you use that also has the application installed. More information can be found on the Dropbox website [https://www.dropbox.com/].

Whichever storage option you choose, there is one thing you must always remember: do not save your files to a library computer!

For more information on file storage and other technology issues, contact the ITS Helpdesk, or ask the IT Consultant on duty in the library Information Commons. For research assistance, stop by the Reference Desk.